1) Need to have four responsibilities
1. GL
2. INVENTORY
3. PURCHASING
4. PAYABLES
And also HRMS is required to maintain employee records
To group it under single login you can create Menus, Request groups to club all the actions together under one menu
Set ups done at GL Level
1) Creating Accounting Calendar under GL
There shouldn’t be any Gap in dates while creating calendar
This Accounting calendar is used in Set of Books.
(SOB 3C’s Calendar—Currency—Chart of Accounts)
Program automatically gets submitted is: Other - Calendar Validations
Periods will get validated here.
2) Creating Set of books under GL
Need to set this SOB at Responsibility level otherwise while opening the periods it won’t get reflected.
Sys Admin-->Profile-System--> query for GL%SET% at responsibility level.
Name the SOB at responsibility level.
3) Need to Open the Periods now. Always open the first period first.
GL-->SET UPS--> Open/Close Periods
Another Program gets submitted is: Open Period
Set ups required at INV level
1) Need to create Locations & Organizations
We need to set up one more profile option to create Locations and Organizations i.e.: HR: User Type
Set it at responsibility Level.
Navigation: Inventory-->Set ups-->Organizations-->locations
2) Need to create Work Day Calendar.
This will be attached to Enterprise structure
Any organization can use it. Work Day Calendar is given while creating the Master/Child orgs. Build workday Calendar Program will be launched.
Navigation: Inventory-->Set ups-->Organizations-->Calendars
3) Need to create Business Group
Navigation: Inventory-->Set ups-->Organizations-->Organizations
Mention as Business Group in Organization classification.
Mandatory Field is Business Group Info. Attach this BU to HR: Security Profile profile option at responsibility level.
4) Need to create LE
Navigation: Inventory-->Set ups-->Organizations-->Organizations
Mention as GRE/Legal Entity in Organization classification.
Mandatory Field is Legal Entity Accounting. Here need to attach the Set of Books. One LE can have only One SOB
5) Need to Create OU
Navigation: Inventory-->Set ups-->Organizations-->Organizations
Mention as Operating Unit in Organization classification.
Mandatory Field is Operating unit information
------------->Need to link to LE and SOB here
------------->Need to set profile option (OM: Operating Unit)
OU can have one LE and one SOB
Need to run Replicate Seeded data.
Creation of OU arises only when there is separate line of business.
6) Need to Create MO-Master Organization
Navigation: Inventory-->Set ups-->Organizations-->Organizations
Mention as Inventory Organization in Organization classification.
Mandatory Fields are
---àAccounting Information which links to LE/SOB/OU
---àInventory Information: mention the Org code
---àReceiving Options mention all the mandatory fields
7) Create child organizations if exist. Creation process is same as MO
Where as we have to specify the Master organization in Inventory information
Copy the organization details. For this
PS: --------->HR: Cross Business Group is need to be set to Yes to copy structures from other organizations to the current Organizations
Every Responsibility we work on should point to an Enterprise structure
For that we need 5 Profile options to be set mandatorily.
1. GL Set of books Name ------ at SOB level
2. HR: Security Profile ------ at BU level
3. HR: Business Group ------ at BU Level
4. OM: Operating Unit ------ at OU Level
5. HR: USER TYPE ------ org level
All the profile options are set at responsibility level so that the users who have access to those responsibilities can access that particular enterprise structure under that Responsibility
OM: Operating Unit The user who is assigned with this responsibility can access to that particular Operating Unit and he won’t have access to any other OU in 11i.
8) To make any transactions need to open the accounting periods in Inventory at Organisation Level.
Navigation: Inventory-->Accounting Close Cycle-->Inventory Accounting Periods
9) Need to create sub inventory as well without which we could not do anything. Physical inventory is sub inventory itself
Navigation: Inventory --> Organization--> Sub inventories
Setups to be done at HRMS level
1) Need to have Jobs and Positions
To create Jobs, HRMS responsibility is required and where in we should make sure that it will point out to our own Enterprise Structure (Business Unit)
If not, set the profile option HR: Security Profile at BU level for that particular responsibility.
Navigation: HRMS--> Work Structures --> Job-->Description.
